Costs predominantly the same for office operations, despite the majority of workforce being home-based during the pandemic
Despite almost all European office employees working from home last year the empty workplaces did not lead to a reduction in the expenditure that companies had to fulfil had the workforce been in the office.
The average costs per FTE fell by only 2% - these findings have been published by Colliers, Occupier Cost Index (OCI), which comprises data from 29 countries, 3,990 buildings, 26.1 million square meters of office space and 1.96 million FTEs.
The importance of facility management and the utilisation of office space became the subject of discussion during the COVID-19 pandemic. "The working environment was adapted to the new situation through minor alterations, but larger investments into building design and the working environment were postponed until the utilisation of the office environment was better understood post pandemic," said in the report.
As a consequence of the pandemic office services were modified to reflect the low occupancy rate, but some existing contracts were not possible to alter, such as a company restaurant. Only variable costs such as meeting services were discontinued, but this outlay was partly replaced by the higher costs incurred for the establishment of home workplaces or extra cleaning of the office. This demonstrates the inflexibility of some facility management contracts.
As in previous years, Bulgaria is by far the cheapest country in Europe for someone to work full-time. Bulgaria has the lowest rents and labour costs of any country, bringing corporate spending to just €2,689 per FTE. Croatia is second on the list of most economical countries. Here companies spend €4,037 per FTE on office costs. Hungary completes the top three with €4,162 per FTE. Overall labour costs in Eastern Europe have been rising for several years.
Latvia is number 9 in a rating of lowest rents and labour costs with 3280 EUR per FTE, Lithuania takes the 7th place with 3070 EUR per FTE while Estonia is on the 10th place with 3381 EUR per FTE.
Switzerland is the most expensive country in Europe and has even increased its cost per FTE from its nearest competitors of Norway and Sweden. Costs rose by 2% last year to €18,713 per FTE. Costs in Norway decreased by 7% to €16,645 per FTE. Costs in Sweden also fell by 5% to €16,231 per FTE.
The research has highlighted that most corporates had to sustain expenditure in property and operating costs, despite buildings being empty during the lockdowns across Europe. Whilst we all recognised the opportunity to rationalise property portfolios to reflect new hybrid working and lower occupancy levels, the reality is that existing lease structures prevent short-term portfolio adjustments. This is highlighted by only a 1% decrease in occupancy costs per full time employee in the UK. Looking forward property strategies will leverage the value of reduced space, flex space and co-working environments – all of which will be reflected in our forthcoming OCI data.