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How can cohesion be supported through adapted and adaptable workspaces?

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How can cohesion be supported through adapted and adaptable workspaces?

First Caméléon Episode : Team Days

 

For the last two years, thanks to Covid, the acceleration of remote working has imposed both individual and collective a reorganisation within companies. In this new context, leaders, managers and employees are forced to move forward in an iterative way and each one discovers little by little his own needs and those of his team.

If hybrid working seems to be the right answer for most organisations, the question arises: how do we get back to the office? To answer this question, the flex office alone does not provide all the solutions. Companies must design, decide and organise the times when employees will meet physically so that these team days become a major asset in supporting the cohesion of work groups.

The success of these team days depends above all on their organisation. They must be meaningful and of real interest to employees, who need to be mobilised and supported in this change. It also seems essential to "give oneself time" with solutions that can evolve as the subject matures within the management and teams.

The major challenge is therefore to make these reunion days both desirable and effective, in particular through spaces adapted to the needs of each team. For the past two years, we have been undertaking several "test and learn" initiatives with companies in various sectors of activity, in order to work with them to design these team days in terms of both organisation and space.

We were able to draw some conclusions from this feedback: firstly, in a flex office context, these reunion spaces are necessarily subject to reservation, in order to ensure that the whole team is welcomed on that day. Secondly, everything depends on the frequency of these meetings, their nature, the professions and the size of the teams, but we can identify two major trends:

  • For some, simple co-location in an open space to work on a classic bench side by side all day will be optimal,
  • For others, with a greater need for collaboration, closed and modular spaces with reconfigurable workstations and hybrid technological equipment will be more suitable.

In both cases, major reorganisation is not absolutely necessary: it is possible to reallocate spaces with a few minor adaptations and to change the associated uses.

In short, in order to strengthen the relations between colleagues, to facilitate communication and collaboration within the teams, the first step is to mobilise and support people in order to agree on the organisation of these team days. Once the new habits have been agreed upon, the collaborative spaces and tools in their new configurations can fully fulfil their role, making these moments spent together in a single place possible, effective and enjoyable. 

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How can cohesion be supported through adapted and adaptable workspaces?

Sign up for our Caméléon series (in french)
Related Experts

Han Paemen

DIRECTEUR(TRICE) CONSEIL

Paris

Han is a senior workplace consultant specializing in work environment projects that support company transformations, and in the holistic management of innovative work environments.

 Han has  international experience of twenty years in corporate projects,

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