The decision to relocate your company’s offices is a big one—and at Colliers International, it’s our goal to ensure that you have the information you need to make the right choice. Our award-winning team of office leasing professionals offers an intimate knowledge of the Omaha commercial real estate market, as well as regional, national and global markets. And, while this article may not give you everything you need to make the right move, it should get you headed in the right direction.
To Move, or Not to Move
If you’re reading this, you may already be considering a move to new Omaha office space. Perhaps your current lease isn’t renewable, you’ve outgrown your suites or you’re looking for more robust amenities. Whatever the case, be sure to review recent Omaha commercial real estate market trends with your broker to ensure that the operational costs of a move aren’t prohibitive. Costs aside, moving to improved Omaha office space can enhance your company’s brand value perception, both internally and externally—as well as improve employee morale, retention and productivity. Ask your broker to help you weigh all the options with key company stakeholders prior to making your decision. Then, once your move gets the green light, follow these four simple steps to leasing success.
STEP 1: Plan Ahead
To take your relocation from notion to motion, start by appointing ONE project leader, then developing a thorough real estate brief with your company’s key internal decision-makers. The process of putting your needs on paper will help you consider every piece of the puzzle—from your company’s brand values to your employees’ technology needs to short- and long-term growth projections. For example: how important are a prime location and building signage rights? On-site parking and building security? Your brief will help you rank your needs in order of importance. When considering company growth, our experience in Omaha commercial real estate and globally tells us that you should forecast for a minimum of five years.
STEP 2: Weigh Your Options
When you’re ready to release your brief, your Colliers broker can streamline the process by approaching the market on your behalf or negotiating new terms with your current landlord. Once you have several Omaha office space options to consider, Colliers International has developed a lease analysis model to help you make “apples to apples” comparisons—accounting for lease incentives, rent hikes, extension provisions and other factors. Then, once you’ve assembled a “short list”, you’ll conduct a design site audit to determine work space efficiencies and estimate tenant improvement needs. This critical data will be instrumental in helping you to determine which Omaha office space best suits your company’s needs.
STEP 3: Sign on the Line
Once the particulars of your Omaha commercial real estate lease agreement are negotiated, both parties will sign a letter of intent. This document is generally not legally binding, but is a rather a gesture of good faith. When signed, this document will be used to brief attorneys so that the final lease documents can be prepared. When your Omaha office space lease agreement is complete, the workplace tenant improvement process begins immediately. It is vital that this stage is viewed as an investment in your organization’s future and not merely a tenant improvement.
STEP 4: Make it Yours!
The final stage of the process—design and project management—provides the perfect opportunity to re-think company imperatives and promote organizational effectiveness, community, communication and productivity. Prior to beginning any work, be sure to download our Office Leasing Guide and review the important terms on pages 14–15, as well as the Frequently Asked Questions on pages 16–17. Making informed decisions will ensure that your new Omaha office space meets all your company’s needs. If there’s ever anything you’re unsure about, don’t hesitate to call your Colliers International broker right away.