Office Locations

200 S. Wacker Drive
Suite 700
Chicago, IL 60606

6250 N. River Road
Suite 11-100
Rosemont, IL 60018

Second Quarter 2015

Change can often be scary at times, but can also be the catalyst that brings new opportunities to you and your company.  An organization's approach to change management in an office relocation, regardless of size and scale, can greatly influence the ultimate success of the transition and adoption rate by the workforce. Office relocation, however, could also present a company with a wide range of opportunities for growth within the brand and workforce, internal culture and overall employee attitudes. 

Change Management is a delicate balance and here are a few techniques your organization can use to assist in the transition:

  • Understand that an office relocation doesn’t only impact the bottom line; it impacts everyone within the organization.  Input and communication from all areas of the organization is crucial.  Prior to making any decision a business should actively involve everyone from senior management down to support staff to encourage a sense of belonging and the ideology that all opinions matter.  Full support from senior management is necessary and all parties need to be moving towards a common goal to demonstrate to the business that this is a positive change.   Step two involves getting input from each business unit.  There are pieces to the move that upper management may not have even considered, such as a large IT infrastructure that perhaps is not easily transportable without investing a lot of capital into the project.  Talking with each department, prior to making a decision, will assist senior management in weighing all costs associated and help the employees responsible feel as though they have a voice in the overall decision.  The third step is to consider your employee’s needs and factor in a way to get them excited.  This can be accomplished by generating an employee needs assessment survey.  Understanding how they feel about their existing environment and what changes will improve the environment will begin the necessary discussions to develop a change management plan.
  • Start planning early and make it a top priority.  Anyone who has moved from a home or apartment knows that moving can be extremely stressful if not planned properly.  Last minute changes and problems are inevitable, but executing a plan as early as possible can help eliminate the number of problems you encounter.  A great place to start is to develop a checklist and then prioritize it.  Involving the heads of each business unit when creating a checklist will ensure that all departments are spoken for.  The checklist should be broken down into three main categories:  1. Pre-move action items, 2. Moving day action items, and 3. Post-move action items.  Create a relocation committee to implement the checklist and assign duties to each member. It is important to ensure the checklist is updated and that all action items are being handled.  Sticking to the plan will help eliminate headaches on the day.
  • Introduce the change prior to the move, if possible.  The hardest part of change is change itself, so why not introduce some of that change before your move?  If your company plans to change the office environment through design and layout, then try and show employees what that means to them and how it will feel.  Introducing change in small increments is easier to adjust to than a complete change overnight. Everyone takes time to adjust, some quicker than others, but overall it is best to gradually introduce change to monitor reactions and adjust accordingly. Something may be suitable on paper, but in reality it isn’t adopted by the workforce.   Some minor changes that can be made prior to a move to monitor employee reactions and shifts in company culture are removing empty cubicles to create an open layout, adding a “meet and greet” area where employees can connect and share ideas and upgrading technology which can easily be transferred to the new space. 

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The Burden Corporate Solutions Team is pleased to have an opportunity to provide an overview of our corporate real estate service lines of transaction management, lease administration and portfolio strategy.

An organization's approach to change management in an office relocation, regardless of size and scale, can greatly influence the ultimate success of the transition and adoption rate by the workforce.   

For More Information, Please Contact:

6250 North River Road, Suite 11-100 Rosemont, IL 60018 United States | Tel: +1 847 698 8444