The types of data we collect

We collect certain personal data about you in accordance with applicable privacy and data protection laws and regulations. “Personal data” are data that can be used to identify you or that we can otherwise link to you. 

We collect personal data that you voluntarily provide to us, for example when you communicate with us via email or other channels, when you sign up for or ask us to send you newsletters, reports, or other materials; and when you sign up for an event. We also collect your business cards when you exchange business cards with us at meetings or events. The data we collect may include your first name, last name, contact details (postal address, e-mail address, telephone number), language preference, job title and business affiliations in case of individuals, or company name, company address, company telephone number, first and last name and contact details of company officers, country of incorporation and tax identification number(s) in case of entities together with financial information, including bank account details and any other such related information in accordance with applicable laws.

How we use the data we collect and store

We use the personal data we collect during business for the following purposes, including:

- To provide you with the requested services;

- To send you newsletters as well as annual and quarterly reports;

- To send you invitations to events, conferences and business breakfasts;

- To maintain our list of contacts.

We do not sell, hire out, distribute or otherwise make your personal data available to any third party. However, we may share information with our third party service providers, including marketing firms, information technology service providers, auditing firms and others, as far as necessary to manage our marketing communications.

Our basis for using your personal data

When processing personal data for the purposes explained in this privacy policy, we rely on our legitimate interests in maintaining business relationships and communicating with you, as a business contact, about our operations and our events. We consider that our legitimate interests abide by the law and the legal rights and freedoms of our business contacts.

How we may share the data we collect; international transfers

Only the people who need to process personal data for the purposes mentioned above have access to your personal data. 

We may need to share your personal data with our offices in the Baltic States, e.g. so that certain communications and invitations from these offices can also be sent to you. We may also need to allow our suppliers and sub-suppliers access to your personal data when they perform services on our behalf, mainly to maintain and support our IT systems.

How long we will keep your personal data

Your personal data will be saved for the specified purposes mentioned above for as long as you are a business contact to us. We will send you an annual reminder to give you the opportunity to unsubscribe if you no longer wish to receive communications and invitations from us. If you choose to unsubscribe, we will cease to send you such communication and invitations as mentioned above.

Security measures to keep your personal data safe

We employ appropriate technical and organisational security measures to help protect your personal data against loss and to guard against access by unauthorised persons. Appropriate security measures we have taken include implementing secure private connections (VPN connections) for all transfers between offices. We regularly review our security policies and procedures to ensure our systems are secure and protected.

Your choices and rights

We welcome your inquiries and comments. You have the right:

- to require access to your personal data;

- to require ratification of your personal data;

- to require erasure of your personal data; 

- to withdraw consent regarding processing of your personal data. 

You can also object to certain personal data about you being processed and request that processing of your personal data be limited. Please note that the limitation or deletion of your personal data may mean we will be unable to provide the communications and invitations described above. 

If personal data is erased at your request, we will only retain such copies of information as are necessary to protect our or third party legitimate interests, comply with governmental orders, resolve disputes, troubleshoot problems, or enforce any agreement you have entered into with Colliers International. If you wish to exercise any of these rights, please contact us at e-mail privacy@colliers.lv.  

If you think your privacy rights were breached, you may lodge a complaint with an authority of the EU country of your habitual residence. Contact information for these authorities can be accessed at http://ec.europa.eu/newsroom/article29/item-detail.cfm?item_id=612080. 

How to contact us

If you have any questions in relation to this notice, please feel free to contact us at privacy@colliers.lv.